What to Expect at Your Visit
1. Arrival & Registration (受付)
Walk in and approach the reception desk. You'll need to:
- Present your passport for ID
- Show your insurance card (travel insurance or NHI)
- Fill out a medical questionnaire (問診票 — monshin-hyou)
The questionnaire asks about:
- Current symptoms and when they started
- Medical history
- Allergies
- Current medications
- Past surgeries
Many clinics in tourist areas have multilingual questionnaire forms. If not, use your phone's camera translation.
2. Waiting (待合室)
Wait in the waiting room (待合室) until your name or number is called. Typical wait times:
- Clinics: 15-45 minutes
- Hospitals: 30 minutes - 2+ hours
Tip: Arrive early. Many clinics don't take appointments and operate on a first-come, first-served basis. Morning visits (right when they open) tend to have shorter waits.
3. Consultation (診察)
The doctor will:
- Ask about your symptoms
- Perform a physical examination
- Possibly order tests (blood work, X-ray, etc.)
Japanese consultations are typically short — 5-10 minutes. Don't be alarmed; this is normal. Doctors in Japan see many patients per day and are efficient.
Communication tips:
- Point to where it hurts
- Use a translation app (Google Translate works well with voice)
- Show your prepared medical info card
- Choosing a clinic with genuine English-speaking staff is far more reliable than relying on translation devices
4. Tests & Treatment
If the doctor orders tests, they're often done on-site. Results may come within 30 minutes to a few hours. Some tests require you to return another day.
5. Payment (会計)
After your consultation:
- Wait for your name/number at the payment counter
- Pay the bill (see cost section below)
- Receive a receipt (keep this for insurance claims!)
- Receive a prescription (処方箋) if medication is needed
Take your prescription to a nearby pharmacy. There's almost always one within walking distance of the clinic.
At the pharmacy:
- Hand over your prescription
- Wait 10-20 minutes
- The pharmacist will explain how to take the medication
- Pay for the medication (separate from the clinic bill)
Note: Japanese pharmacies often dispense medications in individual dose packets (not bottles), which is different from many countries.
Costs Without Insurance
*Without insurance, you pay 100% of costs. With Japanese NHI, you'd pay 30%.*
Using Your Travel Insurance
Before Your Visit
- Call your insurance company's 24-hour assistance line
- Ask if the hospital you're going to offers cashless treatment (direct billing)
- Get a claim reference number if needed
Cashless vs. Reimbursement
- Cashless: The insurance company pays the hospital directly. Only available at select partner hospitals.
- Reimbursement: You pay upfront and claim the money back later. This is more common in Japan.
Filing a Claim After Returning Home
Keep these documents:
- Itemized medical receipt (明細書 / 領収書) — ask for both
- Doctor's diagnosis in English (ask at the clinic)
- Prescription records
- Pharmacy receipts
- Photos of all documents (as backup)
Most insurance companies allow online claims within 30-90 days of treatment.
Language Barrier Solutions
Translation Tools
- Google Translate — Use voice mode for conversations, camera mode for documents
- VoiceTra — Free app developed by Japan's NICT, specifically designed for travel in Japan
- Papago — Excellent for Korean and Chinese speakers
Hospitals with Multilingual Staff
Many hospitals in major cities have:
- English-speaking doctors or nurses
- Dedicated international patient departments
Find hospitals with language support
Useful Phrases for Your Visit
After Your Visit
Follow-up Appointments
If the doctor recommends a follow-up:
- Ask when you should return
- Check if you can do a follow-up via telemedicine (especially if you're leaving the area)
- Get enough medication to last until your follow-up or until you return home
Getting More Medication
If you run out of medication:
- You need a new prescription from a doctor
- Japanese pharmacies cannot refill prescriptions without a doctor's order
- For ongoing medications, bring enough from home to last your entire trip
City-Specific Quick Guides
Tokyo
The largest selection of English-speaking doctors in Japan. Many international clinics in Minato, Shibuya, and Shinjuku.
Find doctors in Tokyo
Osaka
Good international medical facilities, especially in the Namba and Umeda areas.
Find doctors in Osaka
Kyoto
Fewer English-speaking options than Tokyo/Osaka, but major hospitals offer multilingual support.
Find doctors in Kyoto
Okinawa
Tourist-friendly medical facilities near resort areas. Limited options outside Naha.
Find doctors in Okinawa
Fukuoka
Growing number of international clinics serving foreign residents and tourists.
Find doctors in Fukuoka
FAQ
Q: Do I need an appointment?
A: Most clinics accept walk-ins. Some may offer appointments by phone. Arrive early for shorter wait times.
Q: What are clinic hours?
A: Typically 9:00-12:00 and 14:00-18:00, Monday to Saturday. Many are closed on Sundays and national holidays. Some offer evening hours until 19:00-20:00.
Q: Can I get medication without seeing a doctor?
A: For prescription medication, no. But many over-the-counter medicines are available at pharmacies (薬局) and drugstores (ドラッグストア) like Matsumoto Kiyoshi, Sugi Pharmacy, and Welcia.
Q: What if it's a weekend or holiday?
A: Search for clinics open on weekends: Saturday clinics | Sunday clinics
Q: Can I bring my own medication into Japan?
A: Most common medications are fine. However, some substances legal in other countries are strictly prohibited in Japan (including some ADHD medications and strong painkillers containing codeine in large quantities). Check Japan Customs regulations before traveling.
Find a Clinic Now
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